Fees

Placeholder Fee for 2017-18 SMART-E after school care

The District has set a goal to provide after school care for any parents who need care for their child.  In an effort to understand the needs of our families, and to coordinate facilities and staffing to accommodate these needs, SMART-E is implementing a placeholder fee for the 2017-2018 school year.  

A placeholder fee of $150 for each child guarantees after school care for your child, whether you need one day or three days of after school care any time during the school year. The $150 per child fee is nonrefundable, but can be applied to SMART-E after school care, and will be credited to your Activenet account within 5 business days of paying the fee. The placeholder fee must be paid no later than June 30th.  Families that have paid the placeholder fee will be able to enroll and purchase after school care days beginning July 10, 2017.

We cannot guarantee after school care for families who do not purchase a placeholder for their child.  We can only provide care if space is available.  As of Aug 1, after school care for non-placeholders is not available, subject to change. The after school care rate is $35.00 per day (our tiered pricing does not apply).

To learn more about the SMART-E Placeholder Fee, click here.

 

Below are the details of the SMART-E Care Program fee structure.
– Fees for Morning Care and K Play are flat daily rates.
– Fees for After School Care range from $25-$35 per day; the more days you book per calendar week, the lower your per day rate.

For optimal results, it is recommended that enrollment is completed on a PC or MAC, as smartphone enrollment is not always consistent.  

Using our online registration system, parents have the flexibility of booking your child’s care a trimester at a time (approximately 3 months), monthly, weekly, or daily.  The registration system does not allow cancellations and refunds for care purchased, therefore, we instruct parents to purchase only days needed with the option of purchasing additional days per week as the need arises. Parents may add days online up to 5:30AM the day that morning or afternoon care is needed, if space is available. Should you encounter difficulty registering, a screen shot (emailed to smarteinfo@scsdk8.org) is necessary in order for our staff to assist you easily and promptly.

Registration after 5:30AM, if space is available, is considered a WALK-IN, and must be phoned in or notified by email to the SMART-E Program Coordinator. For a WALK-IN student, the SMART-E Program Coordinator will add your child to the attendance sheet when he/she “walks-in” before school and/or after school. You must have an online account for your child to WALK-IN so that the fee can be charged to your account. The cost for a WALK-IN is $30 for Before School Care, $20 for K Play Program, and $50 for After School Care, per child per day. No discounts apply for Walk-in Care.

*BEFORE SCHOOL CARE*
Before School Care is $15 per day or you can purchase the “Before School Annual Family Pass” to cover the entire 2017-2018 school year. Purchasing a Before School Care Annual Family Pass will save you time and $$!
Before School Care WALK-IN fee is $30 per day (discounts do not apply).

Before School Annual Pass – Great Savings for families!
The Before School Annual Pass provides families with unlimited access to Before School Care for the duration of the 2017-2018 school year (from the date of purchase). SMART-E offers two payment options for the Before School Annual Pass. The “Pre Payment” option is non-refundable; the “Monthly Payment” option requires a 30-day notice of cancellation and there is no monthly prorating.

ANNUAL MORNING PASS – PRE PAYMENT DETAILS
– $1500 – One payment due upon purchase.
– Savings up to 45% off the per day price!
– Unlimited access to Before School Care at the elementary and upper elementary schools.
– Good for all the elementary school students in your family.
– Pass is valid from Wednesday, August 23, 2017 through Thursday, June 14, 2018.
– Offer expires October 2, 2017.
– Non-refundable.

ANNUAL MORNING PASS – MONTHLY PAYMENT DETAILS
– $1800 – Billed monthly over the school year.
– Savings up to 33% off the per day price.
– Unlimited access to Before School Care at the elementary schools.
– Good for all the elementary school students in your family.
– Pass is valid from Wednesday, August 23, 2017 through Thursday, June 14, 2018.
– $200 at time of purchase + 8 monthly payments of $200.
– Offer expires October 2, 2017.
– Requires a 30-day notice of cancellation; no monthly prorating.

*AFTERNOON K PLAY PROGRAM*
K Play is available four days per week:  Monday, Tuesday, Thursday, and Friday at all elementary schools. This program is offered for “Early Bird” TK and Kinders only.

Afternoon K Play Fees:  $10 per day with online registration
Afternoon K Play WALK-IN fee is $20 per day (discounts do not apply)

*Note: Morning K Play for “late birds” only is included in the Morning Care Daily Fee.

*AFTER SCHOOL CARE*
Fees for After School Care range $25-$35 from per day; the more days you book per calendar week, the lower your per day rate will be. The system automatically applies the best discount possible during the registration process.

After School Care Daily Rates:
5 Afternoons Per Calendar Week – $25 per day ($125 per week)
4 Afternoons Per Calendar Week – $27 per day ($108 per week)
3 Afternoons Per Calendar Week – $29 per day ($87 per week)
2 Afternoons Per Calendar Week – $31 per day ($62 per week)
1 Afternoon Per Calendar Week – $35
After School WALK-IN fee is $50 per day (discounts do not apply)

*WALK-INs*
If you have missed the opportunity to register before 5:30am on the day care is required, you can contact the SMART-E site to see if space is available that day. If you have been notified that space is available, walk-in fees will be charged to the parent’s account.

*LATE PICK-UP FEE*
All of our SMART-E After School Care sites close at 6:00 pm. Please pick-up your child by 6:00 pm to avoid the LATE PICK-UP FEE. If you pick up your child(ren) after 6:00 pm, a LATE PICK UP FEE will be charged to your SMART-E account. Late fees are calculated per child and pick up time is recorded on the daily roster as per the SMART-E classroom clock.

  • 6:01- 6:15 pm – $25
  • 6:16- 6:30 pm – $50
  • 6:31- 6:45 pm – $75
  • 6:46- 7:00 pm – $100
  • 7:01 pm and beyond – $5 per/ Minute 

*REFUNDS*
The registration system does not allow cancellations and refunds for care purchased, therefore, we instruct parents to purchase only days needed with the option of purchasing additional days per week as the need arises. Parents may add days online up to 5:30AM the day that morning or afternoon care is needed, if space is available. Should you encounter difficulty registering, a screen shot (emailed to smarteinfo@scsdk8.org) is necessary in order for our staff to assist you easily and promptly.

*DISCOUNTS* Contact the SMART-E Business Office for Your Discount Code!
Multiple-Sibling Discount (issued annually):
We offer a 5% multi-sibling discount for families with more than one child enrolled in the After/Before School Care for care only, not activities or camps. Parents/Guardians must notify the business office in order to be issued a code.
To receive a multi-sibling discount code:
1 – Create a family account including the names of all siblings who attend SMART-E.
2 – Send an email to smarteinfo@scsdk8.org requesting a multi-sibling discount code.
3 – The SMART-E Business Office will issue you a multi-sibling discount code, along with instructions on how to use your code.
4 – When you enroll each child for care enter your multi-sibling discount code prior to checkout. You must enter the code for each child’s transaction page, “After/Before Care Enrollment Detail”, to receive the 5% discount for each child.
Discounts do not apply for walk-in rates, late fees, or prior purchases.

SCSD Employee Discount:
We offer a 20% employee discount to current San Carlos School District employees for Before/After School Care. Employees must notify the business office in order to be issued a code.
To receive an employee discount code:
1 – Create a family account including the name(s) of all child(ren) receiving care.
2 – Send an email to smarteinfo@scsdk8.org requesting an employee discount code.
3 – The SMART-E Business Office will issue you an employee discount code.
4 – When you enroll your child(ren) for care, enter your employee discount code prior to checkout. You must enter the code for each child’s transaction page, “After/Before Care Enrollment Detail”, to receive your 20% discount for each child.
Discounts do not apply for walk-in rates, late fees, or prior purchases.