Fees

Pre-registration Fee for 2018-2019 SMART-E Before and After School Care 
Families who need before school, after school, and/or K Play care in the 2018-2019 school year are asked to pay a non-refundable, pre-registration fee of $100 per family. Families will only need to pay one (1) pre-registration fee regardless of whether they will need morning care, K Play, and/or after school care (must participate in the lottery for after school care). This fee is in addition to your fees for care.

  • You will be billed the registration fee after your first Morning Care/K Play purchase.
  • If you have paid a registration fee at the time of after school enrollment, you will not be charged twice.
  • 2018-2019 Morning Care Only.  Pre-registration for families needing only morning care will open on August 8, 2018.
  • 2018-2019 K Play Only.  Pre-registration for families needing only K Play will open on August 8, 2018.
  • 2018-2019 After School Care Only.  Based on lottery placement, selected families are asked to confirm their placement by paying the pre-registration fee within 48 hours of notification of being selected.  Families will be sent a payment link when notified of selection.  Waitlisted families, if offered placement, are asked to confirm their placement within 48 hours of notification to confirm their space.

To learn more about the SMART-E Pre-registration Fee, click FAQs: 2018-2019.

SMART-E Online Registration/Enrollment System

Using our online registration system (ActiveNet), parents have the ability to book Morning-Care + K-Play Monthly Pass.  This does not apply to after school care. For Morning Care and K Play, we recommend parents purchase the Monthly Pass before the deadline.  Please purchase the pass by the 5th of the month BEFORE the month that you need care.  For example if you need care in the month of December you will need to purchase the monthly pass by November 5th.  Please note, no daily purchase is available for Morning Care, K-Play, or Aftercare.

For optimal results, it is recommended that enrollment is completed on a PC or MAC, as smartphone enrollment is not always consistent. Should you encounter difficulty registering, a screen shot (emailed to smarteinfo@scsdk8.org) is necessary in order for our staff to assist you easily and promptly.

 *REFUNDS, CREDITS or PRORATION*

We do not allow refunds, credits, or proration after purchase of Morning/After care/K Play or the Morning-Care + K-Play Monthly Pass.   

 *CANCELLATIONS*

After School Care

We require a written 30 day notice of cancellation. The 30 day notice must be received by the SMART-E Business Office BEFORE the 5th of each month. Otherwise you will be charged the full $570 tuition.

SMART-E Care Program Fees

*BEFORE SCHOOL CARE + K-PLAY PROGRAM*

  • Before School Care  (5-days per week)
  •        K-Play Morning (4-days per week)
  •        K-Play Afternoon (4-days per week)
  •        All for $170 per month per family

*AFTER SCHOOL CARE for 2018-19*
After School Care for 2018-19 is offered via a lottery system.  The SMART-E After School Care lottery opened March 27, 2018 and closed April 17, 2018 at 9:00am.  Families must participate in the lottery in order to be given a space in our after school care program. After school care is a 5-day per week for one school year program.

  • After School Care Monthly rate = $570 per month (equal payments 9 months)

*WALK-INs and DAILYs*
We do not accept walk-ins or dailys for before school, K Play, or after school care.

*LATE PICK-UP FEE*
Our SMART-E After School Care sites close at 6:00 pm. Please pick-up your child by 6:00 pm to avoid the LATE PICK-UP FEE. If you pick up your child(ren) after 6:00 pm, a LATE PICK UP FEE will be charged to your SMART-E account. Late fees are calculated per child and pick up time is recorded on the daily roster as per the SMART-E classroom clock.

  • 6:01- 6:15 pm – $25
  • 6:16- 6:30 pm – $50
  • 6:31- 6:45 pm – $75
  • 6:46- 7:00 pm – $100
  • 7:01 pm and beyond – $5 per/ Minute 

*DISCOUNTS*
Contact the SMART-E Business Office for Your Discount Code!

Sibling Discount:
We offer a 5% multi-sibling discount for families with more than one child enrolled in the After School Program for care only, not activities or camps.

We offer a 100% discount for siblings for the Morning-Care + K-Play Monthly Pass. No additional discounts will be provided.

Parents/Guardians must notify the business office in order to be issued a code.
To receive a sibling discount code:
1 – Create a family account including the names of all siblings who attend SMART-E.
2 – Send an email to smarteinfo@scsdk8.org requesting a sibling discount code.
3 – The SMART-E Business Office will issue you a sibling discount code, along with instructions on how to use your code.
4 – When you enroll each child for care enter your sibling discount code prior to checkout. You must enter the code for each child’s transaction page, “After/Before Care Enrollment Detail”, to receive the discount for each child.
Discounts do not apply for the Morning-Care + K-Play Monthly Pass, late fees, or prior purchases.

SCSD Employee Discount:
Special rates are offered to San Carlos School District employees for after school care. Please contact smarteinfo@scsdk8.org to obtain more information.
Employees must notify the business office in order to be eligible for an employee discount. SCSD Employee Discounts do not apply for late fees, the Morning-Care + K-Play Monthly Pass or prior purchases.